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US Nominations for IAEA Meetings

As the center of international nuclear collaboration, the International Atomic Energy Agency (IAEA) organizes and hosts numerous topical and technical meetings every year, inviting experts from around the world to participate and contribute.

The purpose of these meetings is to work out a set of recommendations and advice, or provide analyses of aspects of individual projects or specific programmatic areas.

IAEA Programs at Argonne National Laboratory is responsible for processing nominations and invitations of US citizens to attend IAEA non-safeguards technical and consultancy meetings, workshops, training courses, expert missions, and international conferences. This includes US citizens living stateside and abroad, as well as those with dual citizenship. IAEA Programs also processes IAEA events held in the US through a Host Government Agreement (HGA). It is US Government protocol to submit an electronic country clearance cable (eCC) for approval for all US Federal and USG contracted personnel attending IAEA events. In addition to USG employees, our office also tracks US citizens from the private sector who are processed to completion. Where applicable, our office will submit participation forms in an official capacity to the IAEA with the inclusion of the US Mission in Vienna (UNVIE) and the US Lead Agency. IAEA Programs, serving as the US Local Mission, processes more than 900 IAEA invitations and nearly 2000 nominees each year.

Clearance/Completion Process

USG experts who have received an invitation or nomination from the IAEA will be contacted by IAEA Programs with specific instructions to achieve this clearance. No action is required by US experts from the private sector. Once the nomination process has been completed, our office will notify the private citizen via email in this regard. For International Conferences/Symposiums, only the USG delegation is listed and cleared. Private US Citizens are eligible to participate in International Conferences/Symposiums without being processed through US Nominations.

    Below is a summary of the nominations process:
  • IAEA sends invitation via email to UNVIE who forwards to Argonne
  • Argonne requests USG initial approval to proceed
  • Argonne sends out a weekly vetting digest containing all upcoming events.
  • Upon clearance in the weekly vetting digest:
    • Argonne lists all USG employees as cleared upon receipt of their approved eCC.
    • Argonne sends notice of completion email to private citizens
  • Please note: The entire nominations process should be completed in approximately 3 weeks

    Below is a summary of the HGA clearance process:
  • IAEA sends HGA letter via email to UNVIE who forwards to Argonne
  • Argonne requests USG initial approval to proceed
  • Upon HGA clearance in the weekly vetting digest:
    • Argonne drafts a cable, and circulates it for initial and final clearance to the interagency
    • Argonne transmits the cleared cable and requests the signed agreement letter from UNVIE
    • Upon receipt of the signed agreement letter, the US Local Host and the IAEA can begin arrangements for the upcoming US event

For questions pertaining to this process, please contact us at US-IAEANom@anl.gov.

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