IAEA Event staff and US Government nomination coordinators can visit IAEA Meeting Nominations on the Login menu below to sign in or request access. Our office updates this database daily with the status of US Nominations for IAEA Meetings.

US Nominations for IAEA Meetings

As the center of international nuclear collaboration, the International Atomic Energy Agency (IAEA) organizes and hosts numerous topical and technical meetings every year, inviting experts from around the world to participate and contribute.

The purpose of these meetings is to work out a set of recommendations and advice, or provide analyses of aspects of individual projects or specific programmatic areas.

IAEA Programs at Argonne National Laboratory is responsible for processing nominations and invitations of US citizens to attend IAEA non-safeguards technical and consultancy meetings, workshops, training courses, expert missions, and international conferences. This includes US citizens living stateside and abroad, as well as those with dual citizenship. It is US Government (USG) protocol to prepare and approve a electronic Country Clearance cable (eCC) for all US Federal Employees and Government-contracted personnel attending IAEA events. The Meeting Nominations Office also processes US citizens from the private sector. Our Office processes more than 900 invitations and nearly 2000 nominees each year.

IAEA Programs at Argonne is committed to gender equity and promoting the professional representation of women at IAEA events. Nominations of qualified U.S. women and miniorities are encouraged. Interested U.S. experts are invited to subscribe to alerts distributed by IAEA Programs at Argonne.

Clearance/Completion Process

USG experts who have received an invitation or nomination from the IAEA will be contacted by IAEA Programs to complete paperwork to achieve this clearance. No action is required by our Office for US experts from the private sector. Each private citizen is notified by email when we have completed their nomination process. Questions pertaining to this process may be sent to [email protected].

Below is a summary of the nominations process:

  • IAEA sends invitation via email at least three months in advance to the UNVIE Meeting Nominations Contact Point, which forwards to Argonne
  • Argonne requests USG initial approval to proceed
  • Argonne sends out a weekly vetting digest containing all upcoming events.
  • After clearing the interagency vetting period (≈2–3 weeks) without objection:
    • Argonne lists USG employee nominations as Approved
    • Argonne marks private nominations as Complete and notifies them by email
    • Note: At this stage, the IAEA is invited to work directly with nominees to plan logistics surrounding their participtation
  • USG nominations are marked Complete upon receipt of their approved eCCs

Below is a summary of the Host Government Agreement (HGA) clearance process:

  • IAEA sends HGA letter via email at least four months in advance to the UNVIE Meeting Nominations Contact Point, which forwards to Argonne
  • Argonne requests USG initial approval to proceed
  • After clearing the vetting period (≈2–3 weeks) without objection:
    • Argonne drafts a cable and circulates it to the interagency for initial and final clearance
    • Argonne transmits the cleared cable and requests a signed agreement letter from UNVIE
    • Upon receipt of the signed agreement letter, the US local host and the IAEA may begin to finalize arrangements for the upcoming US event

For questions on this process, please contact us at [email protected].