Regional Training Course on Management Systems and Development of the Safety Culture

Argonne, Illinois, USA
22 August - 2 September 2011

Background Information:

A number of countries are either embarking on a new nuclear power programme and building their first nuclear power plant or expanding existing programmes. It is anticipated that there will be a number of new nuclear power plants constructed around the world.

Many countries embarking on their first nuclear power programme do not fully appreciate the scope and complexity of such an undertaking. Furthermore, recent experience shows successfully managing nuclear power plant projects is a very challenging task, even for countries with existing nuclear power programmes and previous experience constructing and operating nuclear power plants.

There is a need to provide a forum for exchange of ideas, information, best practices, lessons learned, etc. on establishing effective, safety-focused management systems for nuclear power plant projects among the various interested parties in the region and the world at large. Such exchanges or sharing offer Member States opportunities to learn from others, to enhance their capabilities, and hence to foster better and more successful nuclear power programmes and NPP projects that result in safe, operating nuclear power plants.

Participants’ Qualifications:

The participants should be senior managers and professional staff responsible for managing nuclear power programme related activities and/or implementing quality assurance (QA), quality management (QM) and management systems (MS) in the nuclear power programmes of their countries. Candidates can be from current or future owners/operators of nuclear facilities, their contractors or suppliers, technical support organisations, and research institutes, and the authorities that regulate them.

As the training course will be conducted in English, participants should have sufficient proficiency to follow lectures, express themselves, and actively participate in course activities, including exercises, in this language without difficulty.

Purpose of the Course:

The purpose of the training course is to help current or future owners/operators, regulators, suppliers and other organisations connected to nuclear facilities and activities to establish management systems that meet IAEA requirements. The course should help Member States embarking on or expanding a nuclear energy programme, develop, implement, assess and continually improve management systems that incorporate international best practices, enhance safety and improve quality management and quality assurance in all the phases of developing a nuclear power plant, from feasibility studies, to siting, design, construction, commissioning, operation, and decommissioning.

Scope and Nature of the Course:

The training course will consist of lectures, presentations, discussions and practical implementation exercises in work groups organized along the following themes:
  • The basic principles of nuclear power programme management and the role of management systems
    – Using the milestone approach to develop the national infrastructure for nuclear power
    – Principles of project management and key success factors
    – The roles and responsibilities of senior management and other stakeholders or interested parties
  • Establishing a management system
    – The benefits of management systems
    – Establishing or identifying management system requirements
    – Integration of requirements
    – Managing codes, standards, regulatory requirements and attendant issues, including licences (authorizations and permits), and matters relating to safeguards and physical protection
    – Using a graded approach
  • Leadership and organisational culture
    – Management commitment
    – Roles, functions and competencies of leaders and managers
    – Identifying and resolving issues before construction starts
    – Using the management system to establish, support and promote a strong safety culture throughout all the phases of a nuclear power plant project
  • Stakeholder communication and management
    – Internal and external project communications
    – Interface with regulatory bodies and local authorities
    – Maintaining contractual communications
    – Using the management system to assure effective interface arrangements between interested parties
  • Resource management
    – Managing long, global, supply chains
    – Human resource management and workforce planning for NPP construction
    – Human performance improvement
    – Providing a safe working environment
    – Knowledge management for the design and construction of a NPP fleet
    – Using equipment, work and material resource optimization (MRO), document, design change and materials/supply chain information systems to assure quality in NPP projects
  • Process management
    – Building quality into NPP project processes
    – Effective process management – challenges and solutions or best practices
    – Establishing robust procurement processes
    • Establishing procurement criteria;
    • Procurement planning;
    • Supplier qualification and selection (see also below under monitoring, measurement, assessment and improvement);
    • Bidding and bid evaluation;
    • Contracting;
    • Contract monitoring and enforcement;
    • Expediting of equipment and materials; and
    • Handling of warranty claims.
    – Using the management system to assure robust equipment and component manufacturing processes
    – Using the management system to assure robust plant construction, erection and installation processes
  • Monitoring, Measurement, Assessment and Improvement
    – Supervising the administration and execution of contracts
    – Supervising component manufacturing
    – Ensuring control and proper construction supervision at the plant site
    – Evaluating main contractor or subcontractors claims
    – Verifying compliance of design and manufacture with the established project requirements
    – Assessing the effectiveness of the equipment qualification programme
    – Establishing and using performance indicators for NPP projects
    – Conducting self-assessments, independent assessments, and management system reviews
The training course will also discuss opportunities for participants to network and continue sharing information and good practices beyond the course, as well as other potential future follow-up tasks and coordinated activities relating to management systems and improving quality management and quality assurance in nuclear power programmes and NPP project activities.

Expected Output:

The expected outputs are:
  • CD ROM of PowerPoint presentations and other workshop documents sharing information on challenges or issues and good practices or solutions from around the world, relating to establishing management systems for nuclear energy programmes and nuclear power plant (NPP) projects.
  • Meeting participants with enhanced understanding of management system design and implementation for NPP project management to enhance safety.
  • Meeting participants with greater knowledge and comprehension of what safety-focused management systems are, how they work, their value and importance, and how they function or operate in the real world.
  • Feedback to help the Agency improve the guidance it provides through its publications and other services to Member States.

    Administrative & Financial Arrangements:

    Nominating Governments will be informed in due course of the names of the selected candidates and will at that time be given full details on the procedures to be followed with regard to administrative and financial matters.

    During their attendance at the course, participants from countries eligible to receive technical assistance will be provided by the IAEA with a stipend sufficient to cover the cost of their accommodation, food, and minor incidental expenses. The IAEA will also provide the participants with a round-trip air ticket, economy/excursion class, from their home countries to Argonne, IL, US and return. Shipment of accumulated course materials to the participants’ home countries is not the responsibility of the IAEA. The organizers of the course do not accept liability for the payment of any cost or compensation that may arise from damage to or loss of personal property, or from illness, injury, disability or death of a participant while he/she is travelling to and from or attending the course, and it is clearly understood that each Government, in nominating participants, undertakes responsibility for such coverage. Governments would be well advised to take out insurance against these risks.